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Built-in Email

Email is probably the number one way your business communicates. Email is now used to formally deliver important documents and is relied on for communicating. It is therfore imperative, you carefully track, file and control emails, as this is probably taking up more and more of your staff’s time.

The eTrack practice management system now has built in email. This means staff will have it open all day long and in the same program have the practice management tools to track time, budgets, resources, documents, contacts, quality and financials that will encourage their continued use.

Key Benefits

  • Keep your Inbox clear thanks to automatic and fast filing of emails and documents against projects and people etc.
  • Instant view of emails associated with any branch of the eTrack tree: a project, a person, a document, a RFI…
  • Share and send emails between staff without having to Forward.
  • Select from a library of sample email templates.
  • Maintain a fully filed transmittal of every email your company sends and receives.

Supported Email Accounts

eTrack will synchronise emails with any Email system such as Personal Outlook, Outlook Exchange, any SMTP email system, Gmail or any IMAP account interface that can be used to sync with Google mail, Hotmail, Yahoo mail, outlook.com, Entourage, Apple Mail, Microsoft Entourage etc.

Receiving and Automatic Filing of Emails

Built in Email will make filing, searching and tracking so much faster.

  • Every few minutes eTrack will poll your email system and import emails that match user defined filters such as those matching an email address in eTrack, or those with the project number or user defined words in the email subject.
  • Quickly empty your Inbox by first checking the References are correct and adding new ones if required, and then click to remove them from your Inbox.
  • Emails are auto filed against projects, contacts and any other user defined reference you choose.
  • Attachments are automatically filed on your file server.
  • Tick any number of user defined categories to help you track.
  • Select the Reference tab to see all emails associated with any selected branch of the eTrack tree such as a project, client or staff member.
  • Select one or more Categories to further filter your search.

Architects Built-In Email Management

Sending Emails

Open any number of smart Email dialogs.

  • Auto attach files and select contacts relevant to your projects.
  • Auto file against the selected project and easily add any other references.
  • Select one or more user defined Categories such as To Follow-up.
  • Insert template emails.
  • On send, attachments are automatically filed on your file server.

Architects Built in email management individual emails

Setup User Accounts

Email setup is intuitive and fast.

  • Just select the Account Type, add a few details as shown below and create or paste in a signature.
  • Optionally select to import all emails that match addresses in eTrack.
  • Select to import emails with the project number in the subject.
  • Define any number of other words to search the subject field for.

architects built in email management account configuration