For a practice management tool to be successful in a company it needs to be quickly available to all staff all of the time. By encouraging use, a tipping point occurs where it soon becomes the source of truth and used by all staff. For this to happen every staff member has their own Licence (staff do not need to log out to free up a Licence for someone else as in the case of concurrent Licences).
Each staff member using eTrack has their own Licence. The price of each user licence depends on a) the Licence Type and b) the Additional Modules.
a) The standard Licence Types are…
b) The Additional Modules are…
The features included in each Licence Type and Additional Module are shown in the tables below.
There is no contract, you can stop paying at anytime…and if you do stop paying, we will NEVER stop you accessing the data you have entered and you can reactivate at any time.
If you do wish to stop using eTrack, if installed locally all features and reports you have purchased will still be available forever, but you will not have write access to the database. If accessed in the cloud you will have read access for 3 months or can pay a small annual fee to have ongoing read access. You can renew the subscription at any time to restore write access.
We are proud of our prices and believe them to be less than competitors of like products. Prices are not displayed at the request of re-sellers. Please contact eTrack for a quote by emailing firstname.lastname@example.org.
|eTrack is designed to be open all day like email. Staff view assigned work and schedules, enter timesheets and disbursements, look up contact details, add correspondence, complete QA checklists and in general view and record the progress of work.|
|View Work||Contact Management|
|Used by managers to create projects, define tasks, budgets and checklists and prepare quotes and proposals. Resources are assigned with estimated hours and compared with percentage based estimates. Margins and variations and tracked and adjustments made.|
|Includes all User Licence Features above.Create Projects and Variations||Track Progress and Update Plans|
|Administrators create new people and maintain their security and create custom reports. They perform upgrades and configure the system as typically directed by managers and eTrack support. They may also maintain contacts and manage interfaces with other applications.|
|Includes all User & Manager Features General Admin||System Maintenance|
|Scheduling and Resource Management|
|eTrack flagship feature is its world class scheduling and resource management, completely integrated with timesheets and budgets. This module provides full access to view one or multiple projects and your resource assignments and utilisation on the screen at the same time - great for planning a project and monitoring the availability and utilisation of staff.|
|In addition to a Manager Licence Schedule||Resource Management|
|Account Management and Invoicing|
|eTrack's Account Management and Invoicing Module is fully featured and very easy to use. Managers typically prepare invoices by viewing unbilled WIP and entering the invoice $, write off and adjustment amounts. Finance or book keepers may generate the invoices, print and track payments. Invoices may then be exported to accounting packages such as MYOB and other FMS.|
|In addition to a Manager Licence Account Management||Invoice|
|Integrated throughout eTrack are features to support contract administration. If security allows, staff can search and create RFIs, certificates, instructions, defects etc. Managers can create adjustments of time and fees and separately track construction and project budgets on one screen.|
|In addition to any User, Mgr or Admin LicenceRegisters||Construction Budget|
|Document and File Management|
|This module includes document and file management. Create documents from templates with mail merge or attach documents. Save and manage files on your existing file server without changes.|
|In addition to any User, Mgr or Admin Licence File and Directory Management Create directories on your file server when project is created Automatically store Documents in defined directory Copy file to secure area when document is created||Document Management Repository of all Documents including drawings, certificates, letters, faxes etc. Create new Documents from templates and save in database Full Microsoft Word type editing in eTrack Optionally save file to File Server Attach files that are scanned in or already on your File Server Sort, search and file document lists|
|Email can be sent and received inside eTrack by automatically polling your existing email system. Attachments are automatically filed and references made to all relevant work items, contacts and documents. Approve emails before sending and maintain a transmittal of every email sent and received.|
|In addition to any User, Mgr or Admin Licence Auto Import Emails||Send Emails|