For a practice management tool to be successful in a company it needs to be quickly available to all staff all of the time. By encouraging use, a tipping point occurs where it soon becomes the source of truth and used by all staff. For this to happen every staff member has their own Licence (staff do not need to log out to free up a Licence for someone else as in the case of concurrent Licences).
Each staff member using eTrack has their own Licence. The price of each user licence depends on a) the Licence Type and b) the Additional Modules.
a) The standard Licence Types are…
- User – all features used by core staff.
- Manager – all User features plus create and manage projects and budgets.
- Administrator – access to everything including security and setup (minimum of 1).
b) The Additional Modules are…
- Scheduling and Resource Management (in addition to Manager or Admin Licence)
- Invoicing and Accounts (in addition to Manager or Admin Licence)
- Contract Admin, Document & File Management
- Built in Email & Transmittals
The features included in each Licence Type and Additional Module are shown in the tables below.
- Each person has their own Licence.
- Maintenance is included in the Licence Fee as defined here.
- The Licence fee is per annum and can be paid annually or quarterly.
- More Licences may be purchased at any time, one at a time.
- Upgrades to licence types are charged at the difference in the Licence prices.
- Other Licence Types may be configured to fit your needs and budget, please contact eTrack to discuss.
- Each year you only pay for the Licences you are using depending on how business is going.
There is no contract, you can stop paying at anytime…and if you do stop paying, we will NEVER stop you accessing the data you have entered and you can reactivate at any time.
If you do wish to stop using eTrack, if installed locally all features and reports you have purchased will still be available forever, but you will not have write access to the database. If accessed in the cloud you will have read access for 3 months or can pay a small annual fee to have ongoing read access. You can renew the subscription at any time to restore write access.
We are proud of our prices and believe them to be very competitive. Prices are not displayed at the request of re-sellers. Please contact eTrack for a quote by emailing [email protected].
Licence Type Features
|eTrack is designed to be open all day like email. Staff view assigned work and schedules, enter timesheets and disbursements, look up contact details, add correspondence, complete QA checklists and in general view and record the progress of work.|
|Used by managers to create projects, define tasks, budgets and checklists and prepare quotes and proposals. Resources are assigned with estimated hours and compared with percentage based estimates. Margins and variations are tracked and adjustments made.|
|Includes all User Licence Features above.
Create Projects and Variations
||Track Progress and Update Plans
|Administrators create new people and maintain their security and create custom reports. They perform upgrades and configure the system guided by business owners and eTrack support. They may also maintain contacts and manage interfaces with other applications.|
|Includes all User & Manager Features
Additional Module Features
|Scheduling and Resource Management|
|eTrack flagship feature is its world class scheduling and resource management, completely integrated with timesheets and budgets. This module provides full access to view one or multiple projects and your resource assignments and utilisation on the screen at the same time - great for planning a project and monitoring the availability and utilisation of staff.|
|Account Management and Invoicing|
|eTrack's Account Management and Invoicing Module is fully featured and very easy to use. Managers typically prepare invoices by viewing unbilled WIP and entering the invoice $, write off and adjustment amounts. Finance or book keepers may generate the invoices, print and track payments. Invoices may then be exported to accounting packages such as MYOB, Xero and other accounting packages.|
|Integrated throughout eTrack are features to support contract administration. If security allows, staff can search and create RFIs, certificates, instructions, defects etc. Managers can create adjustments of time and fees and separately track construction and project budgets on one screen.|
|Document and File Management|
|This module includes document and file management. Create documents from templates with mail merge or attach documents. Save and manage files on your existing file server without changes.|
|Built in Email|
|Email can be sent and received inside eTrack by automatically polling your existing email system. Attachments are automatically filed and references made to all relevant work items, contacts and documents. Approve emails before sending and maintain a transmittal of every email sent and received.|